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Insgesamt 39186622

Freitag, 10.07.2020
eGovernment Forschung seit 2001 | eGovernment Research since 2001

Dokumentenmanagement

  • SZ: Govt working on effective record managing, archiving system

    Swaziland National Archives, a department under the ministry of information communications and technology (ICT) has embarked on a project of developing and implementing an electronic document and records management system (EDRMS) in all registries across government.

    The project will be implemented in three phases with the first one involving conducting a needs and business analysis on the operations of the various government ministries and departments and the different stages at which records are generated, used and disposed or retired to the National Archives for preservation.

  • UK public sector wasting 722 million Euros on document management says report

    Key public sector organisations in the UK are squandering 722 million Euros per annum because they are failing to control the production of printed documents, according to new research from document management specialists Danka.

    On a European scale, the research indicates a wastage amounting to 4.7 billion Euros, and only 23% of European government organisations were found to have a document management strategy in place.

  • UK: A canny way to end the paper jam

    An electronic records and document management project has effectively brought the paperless office to the Scottish Executive, the devolved government in Scotland. Helen Beckett reports on the challenges and the benefits

    While it may seem that this particular Holy Grail has been some time coming, the system achieves an integrated and compliant system for the future.

  • UK: Angus Council replaces paper with an electronic document management

    Angus Council is planning to ensure that its geographically dispersed offices can work as seamlessly as possible.

    The project sees Angus Council replace its paper-based system in revenues and benefits with Comino’s electronic document management (EDM), document image processing (DIP) and workflow solution.

  • UK: Document management speeds NHS data entry by 80% in Scotland

    NHS Scotland is rolling out document management and imaging software across 22 health boards to reduce manual data entry processes by 80%.

    The project is part of Scotland's efficient government initiative that is driving the setting up of shared services throughout the health service.

  • UK: Document management systems aid compliance

    Document management, document imaging and knowledge management systems will play a vital role in helping local and central government bodies comply with the Freedom of Information Act.

    Public bodies have received some guidance on the IT implications of the Act from the Department for Constitutional Affairs.

  • UK: North Dorset District Council rolls out document management to boost efficie

    Citizens in North Dorset will benefit from improved business processes at their local authority, as North Dorset District Council rolls out a corporate document management solution.

    As part of a £200,000 deal, supplier Comino will work in partnership with North Dorset District Council to overcome the challenges posed by the Government’s drive to encourage citizens to interact with their authority online.

  • UK: Plans go online in Birmingham

    City council drives forward with e-government targets

    Birmingham City Council has implemented EMC Documentum's Enterprise Content Management platform to manage documents for planning applications and construction and refurbishment projects.

    The council is using the ECM platform as part of its drive to meet local e-government targets. During the roll-out, which began in December 2004, the council will scan in, store and index paper documents into PDF format. Later it plans to add voice files, photographic files, video recordings and AutoCAD images.

  • UK: Public Sector document management needs action says Intellect

    At present, Document Management represents the second or third largest spend by the Public Sector outside of IT. 2004 is the target set for all Government Records to be available electronically, while the NHS target is for all new records to be held on computer by 2004/5.

    Document Management is obviously one of the main supports for the Government's eGovernment initiative. However, the complexity of the Public Sector Tendering Process is a concern. The time cost alone to just enter the bidding process is, in some cases, becoming prohibitive.

  • UK: Tamworth to put in electronic document management

    Tamworth Borough Council is completing one of its council-wide improvement projects using electronic document management (EDM) and workflow from Comino.

    Comino’s EDM and workflow system makes access to records restricted by authorisation rights.

    Initially, Tamworth’s Development and Building Control Officers will use Comino’s EDM for scanning, saving and indexing plans and application forms and the workflow element for progressing, routing and escalating applications to the relevant officer.

  • UK: West Devon uses Electronic Document Management to improve residents' service

    West Devon Borough Council has implemented a corporate Electronic Document Management (EDM) and workflow solution to improve residents’ access to its services.

    The £191,000 system from supplier Comino will be implemented corporately starting with planning and finance, before being rolled out to other departments.

  • US: California: Sierra View District Hospital launches paperless project

    Porterville’s Sierra View District Hospital is about to launch itself where the hospital has never gone before - to a paperless medical records system.

    Taking a cue from the popular “Star Trek” theme, the hospital has ventured into uncharted territory with its “E-Health Odyssey” — a $13 million effort that will see by the end of this year the hospital doing much of its medical charting electronically — doing away with the centuries old practice of using paper.

    Developing an electronic medical records system has been a goal of hospitals for more than two decades. Many have ventured that way, few have succeeded. Sierra View officials feel the time is right and there is no “fail” in their vocabulary.

  • US: California: The Do’s and Don’ts of Making a Paperless City Council

    Sacramento, Calif., has joined the growing number of cities whose council agenda materials are completely electronic. How did the city do it? Officials shared a litany of useful tips on how to make the conversion, during a seminar Monday, April 4.

    Chief among Sacramento’s strategy, according to Assistant City Clerk Dawn Bullwinkel, who led the project, was to move beyond the thought of just digitizing a paper product. The clerk’s office stepped back and took a close look at all work processes, identifying how they could be more efficient before moving forward.

  • US: Can Digital Recordings Save Money for Courts?

    In his novel David Copperfield, Charles Dickens describes the difficulty of learning “the noble art and mystery of stenography.” Dickens wrote from experience: Before becoming a novelist, he worked as a court stenographer. People have practiced the “noble art” for millennia, from the Ancient Greeks to the actor Harvey Keitel, who worked as a court reporter before launching his acting career.

    But 162 years after Dickens published his classic novel, a shrinking number of U.S. courts rely solely on human beings to record legal proceedings. In an era of tight budgets, courts in all 50 states have replaced court stenographers — many of whom can type more than 250 words per minute — with digital recording systems. These systems range from simple tape recorders to multiple-camera, motion-sensitive systems.

  • US: More agencies moving paper records into the digital realm

    The Veterans Affairs Department has stepped up its efforts to automate veterans' disability claims records and give vets electronic access to their health data. It now boasts more than 185,000 persons who download their health records through VA's Blue Button, a capability that didn't exist a year ago.

    What's more, VA is working with the Centers for Medicare and Medicaid Services (CMS) and the Defense Department to make Blue Button technology available to all 8 million of these agencies' health plan beneficiaries.

    VA also began four years ago to convert its massive collection of paper personnel records to a new eOPF — electronic Official Personnel Folder — making records available to employees 24/7 from nearly all of its 140 locations.

  • US: Notarizations Go Digital in North Carolina

    According to North Carolina Secretary of State Elaine Marshall, e-notaries simplify the notarization process while upholding current state laws and standards.

    North Carolina standardized a new process that allows for notarization to be completed electronically. Some state officials are calling the program the first and most robust move to e-notarizations on a statewide level.

    Notarizations are traditionally completed manually with paper documents and require an authorized “notary public” to approve, sign and seal official documents – often for legal purposes. Laws require that when documents are notarized, both the notary public and the parties involved with the documents are physically present for the notarization.

  • US: Virginia: Clarke County: School Board Rolls Out BoardDocs

    Clarke County Public Schools Introduces BoardDocs In an effort to better communicate with staff, parents, and community members, foster transparency, and have a positive impact on the environment, the Clarke County Public Schools is implementing a paperless electronic governance system for its regular School Board meetings.

    The new system, “BoardDocs”, replaces the old method of compiling, printing, and distributing meeting documents to a limited audience.

  • US: Washington, D.C., Fire Inspection Reports Go Digital

    Fire code inspectors in Washington, D.C., aren’t burning up any speed records after a move to a paperless records system, but the technology has streamlined operations and improved the accuracy of their reports.

    Inspectors from the Washington, D.C., Fire and Emergency Medical Services (FEMS) Fire Prevention Division began filling out reports digitally in October. According to Fire Marshal Bruce Faust, the change is temporarily hurting productivity, but the statistical benefits should outweigh the initial bumps in the road.

  • USA: Arizona Unifies Courts on One Document System

    Local court systems across the country have been digitizing legal filings for the past few years to reduce paper management cut costs. Typically, however, each court deploys its own electronic document system, and it often doesn't connect to the systems of the other courts in the state.

    Things will work differently in Arizona when the Arizona Supreme Court (ASC) connects all the state's court document systems. The forthcoming system will let a citizen who's filing a document at any courthouse to retrieve all relevant case material from other courts in the same transaction.

  • USA: Electronic Document Management Streamlines Florida Court System

    The United States annually uses about 4 million tons of copy paper -- the type used in fax machines and computer printers -- and spends $4 billion yearly on it, according to Cutting Paper, a Lawrence Berkeley National Laboratory Web site that's sponsored by the U.S. Department of Energy. Some businesses use more paper than others. Courts, for example, are notorious consumers. Records are created for each court case and must be accessible to all parties involved, which means generating multiple copies.

    So wouldn't it be nice to reduce paper consumption -- and streamline work processes?

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